Download now: Get our 5-minute guide on How To Use the Value vs Effort Model It’s an antidote to analysis paralysis But the matrix gives you a tool to make it happen. It could be that the effort justifies the impact or vice versa. With the action priority matrix, you can use objective, real-world data to produce a convincing rationale as to why a certain task should be done first. But that’s not an easy win when all you have is an inkling that this is the right path for the team. If you work in a product team, you’ll already know that having buy-in from the larger organization is essential to make things happen. It makes it easier to gain buy-in from key stakeholders From there, you can decide what matters most - and what you might consider eliminating altogether. By implementing the action priority matrix, you or your team can almost immediately sort outstanding tasks into buckets. We’ve all been there: staring at a seemingly never-ending list of tasks with no idea where to start. It brings clarity and meaning to an otherwise unordered list of tasks But why else should you consider giving this framework a try? It should be clear by now that the action priority matrix is a powerful tool, especially for teams working on complex projects with many moving parts. Whichever way you choose to prioritize your approach, the Action Priority Matrix will give you four buckets from which you can pluck tasks whenever you’re ready for them, rather than taking the lucky dip approach of the past.īenefits of using the action priority matrix Do you want to tackle quick wins with a bit of free time? Or perhaps take a deep dive into some of those major projects? Once you’ve completed these steps, you’ll be left with a practical, visual, and objective representation of what really matters.įrom here, it’s much easier to prioritize your workload. On your Action Priority Matrix diagram, add the numbers 1-10 to each labeled axis at even increments.įinally, use your numeric assignments to plot each task directly onto the matrix. ![]() Next, assign a numeric value of 1-10 to each task twice, rating it for effort and impact. It should be fairly self-explanatory what each of these quadrants means. Thankless tasks, in the lower-right, are high-effort, low-impact. Major projects, in the upper-right, are high-effort, high-impact.įill-ins, in the lower-left, are low-effort, low-impact. Quick wins, in the upper-left, are low-effort, high-impact. There are, as the name suggests, four of them which make up the square chart: Now that you’ve got the visualization down, let’s go back to those quadrants. Impact refers to the positive effect completing the task will have on the business or the overall project (increased MRR, downloads or sign-ups, etc.) Įffort refers to how much time, energy, hours, and other physical or mental resources will be required to complete a task. The rows with the highest sums are the items of highest priority.Visually, an action priority matrix resembles a square diagram broken into quadrants, with the y-axis on the left side labeled effort and the x-axis along the bottom labeled impact.After options have been scored, create a list of prioritized options.After evaluating the items against all of the criteria, add up the weighted values to determine the total score.Multiply the rating for each criteria by its weight and record the weighted value.Assessing one criterion at a time, rate the option on each of the criteria.From the 2nd column onwards, list down the criteria for evaluation.In the first column, list down the options which have been identified.Construct a matrix with options or issues down the left column and selection criteria across the top.The criterion is significantly less important The criterion being considered is equally important when assessed against the other criterion you are comparing it to The criterion is significantly more important Assess the relative importance of each criterion compared to every other criterion.To do that, make an L-shaped matrix with all the criteria listed on both the horizontal and the vertical legs of the L. Judge the relative importance of each criterion compared to every other criterion. ![]() Compare relative importance of each criterion.
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